We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details regarding the GDPR can be found at the website of the Information Commissioner (www.ico.org.uk). For the purposes of the GDPR, Woodbastwick Estate will be the data controller for all personal data that we hold about you.
Who we are
- A J Cator trading as A J Cator Estate
- J Cator Estate
- A J Cator & J Cator trading as Rotac Farms
- Plumstead Farms Limited
- J Cator 1984 Settllement A Fund
For the purposes of data protection law, the Woodbastwick Estate will be the data controller.
How we collect data
In the course of running our business, we will collect personal data from you. This includes data provided when you register an interest in or rent a property at the Woodbastwick Estate or enter into a contract with us for the provision of goods or services. This information may be provided when you complete a form on our website or in the course of communications with us including verbally, in writing, by phone, by email or similar means. The personal data collected may include for example:
- Telephone numbers
- Email address
- Date of birth
- Passport or other identification document
- Bank or Building Society account details
The personal data collected may include data in relation to all adult occupants of a property.
The purposes and lawful basis for collecting your data
We can only use your personal data if we have a reason for doing so. The law only allows your personal data to be used for one or more of these reasons:
- To enter into, or perform, a contract with you;
- To comply with a legal duty;
- When it is in our legitimate interests; or
- When you consent to the use of your personal data
The processing of your personal data for our legitimate interests is undertaken when we have appropriate business or commercial reasons for doing so. However, in these circumstances we will not put our legitimate interests above your interests.
The purposes for collecting your personal data, and the lawful bases for doing so, may include:
- To carry out credit checks on you in connection with a prospective tenancy agreement. This is in our legitimate interests in the running of our business.
- To carry out “right to rent” identification checks on you in accordance with the Immigration Act 2014 and to comply with any other legal or statutory requirements. This is to comply with our legal obligations.
- Fulfilling the terms of your tenancy agreement. This is to perform our contractual obligations to you.
- Communicating with you in relation to your tenancy or other relevant estate matters. This is in our legitimate interests in the running of our business.
- Fulfilling orders for goods or services. This is to perform our contractual obligations to you.
We will only use your personal data for the purpose for which it was collected.
We do not use your personal data in automated decision making or profiling.
Who has access and why
Access to your personal data is restricted to only those of our staff who have a legitimate reason to use it. We use appropriate procedures and security features to protect your information.
In the absence of any legal requirements, your personal data will only be retained for as long as necessary for the purposes for which it was collected. The precise period will depend on the purpose.
Passing on your personal data to third parties
We may share your personal data with subcontractors or service providers where it is necessary to provide services to you. However in these circumstances the data will be shared under strict requirements on our service providers to keep your data confidential and secure.
We may be required, under specific circumstances, to share your personal data with the appropriate regulatory authorities to comply with our legal obligations, for example, the Home Office.
Other than as stated above, we will not share information about you with third parties without your consent unless the law allows or requires us to do so.
We will never sell your personal data.
We will not pass your personal data outside of the European Economic Area.
How you can access and correct your personal data
You can access the information that we hold about you by contacting us at The Estate Office, Southfield Road, Woodbastwick, Norwich, NR13 6AL.
You have the right to:
- Receive a copy of all personal information that we hold about you
- Require us to correct your personal information that we hold if it is incorrect or incomplete
- Require us to delete your personal information in certain circumstances
- Require us to stop processing your personal information in certain circumstances
- Object to the use or your personal information in certain circumstances. For example, where you have grounds relating to your particular situation and the basis for the processing of your data is our legal obligations or legitimate interests
- Complain if you think we are not using your personal data in accordance with data protection law.
If you have a concern about the way we are collecting or using your personal data we ask that you raise your concern with us in the first instance. Please contact us either by email; email@example.com, by telephone: 01603 720776 or in writing to:
Should we be unable to satisfactorily address your concerns, you have the right to raise your concerns with the Information Commissioner:
Information Commissioner’s Office
telephone: 0303 123 1113